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Office Manager

Office Manager

GitMaxAmsterdam Area, Netherlands
3 dagen geleden
Functieomschrijving

Our hiring partner is a NASDAQ-listed international financial group experiencing rapid growth across Europe. As part of its European expansion, the company is now seeking a highly organized, proactive, and service-oriented Office Manager to support day-to-day operations at its Amsterdam office.

This is an exciting opportunity to join a professional, international team and contribute to the operational excellence of a fast-paced investment firm in a dynamic market.

Key Responsibilities

Administrative Operations

  • Manage all incoming / outgoing correspondence with accuracy and confidentiality
  • Oversee internal document flow and assist departments in timely execution of tasks
  • Maintain an organized, efficient, and modern office space
  • Handle procurement, supply inventory, and vendor coordination
  • Conduct regular inventory checks and keep accurate logs

Internal & External Communication

  • Serve as liaison with vendors, service providers, auditors, and external consultants
  • Support payroll / accounting providers with requested documentation
  • Coordinate operational HR tasks and support internal policy execution
  • Executive Assistance & Guest Services

  • Schedule meetings and manage calendars for senior staff
  • Coordinate on-site visits, internal events, and external client meetings
  • Greet visitors with professionalism and ensure a positive office experience
  • Serve as first point of contact for calls and external queries
  • Finance & Compliance

  • Process and reconcile vendor invoices using SAP Concur (or similar tools)
  • Review employee expense reports to ensure internal policy compliance
  • Monitor office budgets and optimize routine operational costs
  • Travel & Projects

  • Organize travel logistics : flights, hotels, itineraries for staff and guests
  • Take part in company-wide administrative projects and internal events
  • Key Requirements

  • Bachelor’s degree in Business Administration, Management, or similar
  • Minimum 3+ years in an administrative / office manager position, ideally in international or finance-related companies
  • Fluency in English and Dutch (written and verbal) is essential
  • Proficiency with Microsoft Office Suite and electronic document systems
  • Knowledge of SAP Concur or similar financial tools is an advantage
  • Outstanding organizational and multitasking skills
  • Professional demeanor and ability to handle confidential matters
  • A proactive, detail-oriented attitude and team-player mindset
  • What’s Offered

  • Competitive salary aligned with Amsterdam market rates
  • Career advancement opportunities in an international NASDAQ-listed company
  • Private health insurance (partial coverage provided)
  • Legally compliant contract with standard 5-day work week
  • Centrally located, modern office with a collaborative culture
  • Official holidays and vacation per the Netherlands labor code
  • Dynamic and inspiring work environment
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    Office Manager • Amsterdam Area, Netherlands