ORGANISATIONAL CONTEXT
This selection procedure is intended to fill one (1) currently available post.
Europol retains the right to make use of the reserve list to select candidates for similar posts within the organisation, should business needs require so.
Organisational setting :
The post of Head of Unit – Human Resources is located in the Human Resources (HR) Unit, Administration Department, Capabilities Directorate.
The Administration Department is responsible for ensuring the delivery of the following services, in the interests of the service and in compliance with the Financial and Staff Regulations and other applicable provisions :
- Planning and monitoring Europol’s financial and human resources at corporate level;
- Managing the recruitment, administration and development of Europol’s staff;
- Developing and implementing Europol’s policies, processes and procedures related to financial planning and administration;
- Procurement & contract administration;
- Grant administration.
The HR Unit is responsible for the development and implementation of a proactive and coordinated management of Europol’s human resources. The Unit consists of over 50 staff and is responsible for recruitment and selection of staff, personnel administration, learning and development of staff, their health and well-being as well as the drafting and revising of HR related policies and procedures, and advising on their compliant implementation.
Purpose of the post :
The holder of the position is responsible for the development and implementation of a proactive and co-ordinated management of Europol’s Human Resources.
FUNCTIONS AND DUTIES
The successful candidate will have to carry out the following main duties :
Head of Unit general people management responsibilities :
Set vision, goals and objectives for the Unit in alignment with Europol’s organisational strategy and inspire staff;Develop and implement policies and procedures to facilitate seamless operations and ensure compliance with relevant legal framework and fundamental rights outlined in the Charter of Fundamental Rights of the European Union;Manage the delivery of relevant products and services included in the Europol work programme; ensure the quality and timeliness of the products and services delivered;Manage staff within the Unit; establish and monitor the achievement of key performance indicators and identify and address areas for improvement; provide constructive feedback, guide and empower staff in order to grow and develop;Ensure the effective management and efficient use of all financial, human and other resources, in support of Europol's program delivery; identify risks and ensure appropriate mitigation;Manage conflicts by effectively applying techniques and strategies that identify and address conflicts early and to find satisfactory solutions that promote positive outcomes;Ensure that data entrusted to the unit are protected and used in accordance with the relevant Europol regulations;Cultivate a culture of teamwork and cooperation with zero tolerance for harassment; put into place effective communication and collaboration between the Unit and other Units / stakeholders inside or outside of Europol;Make development opportunities available and ensure staff members have the know-how, resources, environment and support necessary to achieve results in an effective manner;Represent the Unit in external and cross-departmental engagements and negotiations and provide advice on matters relating to area of responsibility; deliver presentations and prepare reports;Act as role model for the Unit and champion diversity & inclusion matters inside and outside Europol.Role specific function and duties :
Drive the development and implementation of the HR strategy aligned with the organizational strategy, as well as of lean and efficient HR processes, policies and HR technologies, in line with the related legal framework and business needs;Draft and implement HR related policies and procedures, ensuring implementation and compliance;Contribute to the development of the organisation’s planning documents (Europol Programming Document including multi-annual and annual work programme); contribute to and monitor the implementation of the HR component of corporate performance reporting and audits;Lead and manage the HR unit, fostering a customer-oriented culture and continuity of a high-quality service delivery in line with the legal and financial framework;Support management by providing professional HR advice, by proposing and implementing related learning, performance, development and recruitment actions, and by supporting them in their people and performance management, thereby enhancing HR as a trusted business partner;Support management when engaging in social dialogue with staff representation in line with the legal framework, fostering trust and credibility in the relationship;Ensure pro-active and clear HR communication and enhance corporate awareness on HR matters;Take the lead in HR projects and contribute to cross-Europol initiatives and projects having an HR component;Perform any other tasks in the area of competence as assigned by line management.REQUIREMENTS - ELIGIBILITY AND SELECTION CRITERIA
REQUIREMENTS - ELIGIBILITY CRITERIA :
a. Candidates must
Be a national of one of the Member States of the European Union and enjoy full rights as a citizen;Have fulfilled any obligations imposed by the applicable laws on military service;Produce appropriate character references as to his or her suitability for the performance of the duties;Be physically fit to perform the duties pertaining to the post as further specified in Article 13 of the Conditions of Employment of Other Servants of the European Union (CEOS);Produce evidence of a thorough knowledge of one of the languages of the Union and a satisfactory knowledge of another language of the Union to the extent necessary for the performance of the duties.b. Candidates must have
A level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more;A level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is three years;Professional training of an equivalent level in a relevant area (e.g. Police Academy) and after having completed the training, at least the number of years of relevant professional experience as indicated below :Duration of professional training Additional professional experience required for equivalency
More than 6 months and up to 1 year 4 years
More than 1 year and up to 2 years 3 years
More than 2 years and up to 3 years 2 years
More than 3 years 1 year
In addition to the above at least 12 years of professional work experience gained after the award of the diploma.REQUIREMENTS - SELECTION CRITERIA :
a. Professional experience :
Essential :
Experience of at least 10 years in Human Resources Function in the public and / or private sector;Experience in an HR management role (managing human and related financial resources) of at least 3 years or more;Experience in leading organizational change initiatives;Experience of working in a multicultural environment.Desirable :
Experience of working in an EU institution / Agency;Experience of working with law enforcement sector.b. Professional knowledge :
Essential :
In-depth knowledge of HR management principles with the ability to apply this effectively;Sound knowledge of financial processes applied to HR management;The ability to effectively apply the EU Staff Regulations / CEOS and its associated implementing provisions and policies;Knowledge of data protection principles, quality assurance and risk management;Knowledge of latest HR best practices and HR technology trends.Desirable :
University degree in Human Resources Management.c. General management skills, including :
Essential :
The ability to set and revise objectives for the unit within the overall strategic framework and priorities of the Agency;The ability to determine and focus on priorities and to monitor and evaluate the progress made towards achieving the Department’s and Units / Team members’ objectives set, in cooperation with managers;The ability to organise, assign and manage the Department’s work among the members of the Units / Teams and to set them challenging but realistic objectives;The ability to empower members of the Units and Teams while ensuring that they understand what is expected of them and how their work contributes to the unit’s objectives;The ability to choose co-workers and to build strong teams with complementary strengths suited to the efficient pursuit of the Department’s objectives;The ability to motivate members of the team to achieve the desired results and also to provide regular feedback, acknowledge success and the need for improvement in order to enable them to achieve their objectives and greatest potential;The ability to develop and support career development and learning opportunities for the members of the team.Communication skills
The ability to communicate clearly and present complex subjects simply, both orally and in writing, including to the members of the team;The ability to solicit inputs from and listen to staff, partners, and stakeholders.Interpersonal skills
The ability to deal with people effectively, respectfully and courteously;The ability to build productive and cooperative working relationships with hierarchy and other units and colleagues.Negotiation skills
The ability to steer discussions and generate the best possible results without compromising productive working relationships with the other parties involved.d. Fulfil the condition stipulated in Article 5 of the Decision of the Executive Director on the Duration of contracts of employment for Temporary Agents, on the start date of the possible contract of employment which may be offered.
