Executive Assistant

Provide high standard professional executive support two executive managers of Aegon Corporate Center by performing coordinating, facilitating and supportive activities of a complex and confidential nature to assist them in their day to day and execution of tasks.

Key Responsibilities

• Complex calendar management; efficiently optimize managers time based on priorities. Manage, prioritize and coordinate calendars, set up meetings with internal and external and third parties, monitor compliance to planning and deadlines.
• Plan, prepare and coordinate (virtual / hybrid / f2f) meetings / committees; draft agenda, collect / distribute papers, attend if required and record minutes / actions, ensure appropriate follow up.
• Manage inbox; effectively reviewing and prioritising incoming communication (correspondence, emails and calls) and follow up as required, maintaining an excellent standard of communication. Act as gatekeeper, proactively monitoring deadlines.
• Manage extensive travel arrangements incl booking tickets and accommodation through the company tool, compliant to travel and expense policy.
• Responsible for expense registration tools (Smart data, Concur, Complicy).
• Organize (team) events.
• Process invoices, workorders and tickets in all relevant administrative systems (Ariba, Workday, ServiceNow, Ask etc.)
• Responsible for annual financial calendar.
• Stakeholder management; point of contact for internal and external stakeholders and third parties.
• In addition to the duties and responsibilities listed, the job holder may be required to perform other duties assigned by his / her manager from time to time so long as such duties are within the scope and ability of the job holder.

Profile

What are we offering?

Compensation levels depend upon an applicant’s qualifications and will be determined by hiring supervisors / managers and HR.

You will receive a thirteenth month and a holiday allowance in the form of a monthly flex budget, amounting to 16.7% of your monthly salary

Plenty of scope budget for your personal development

A minimum of 27 holiday days

Reimbursement of your travel expenses

A good pension scheme

About Aegon

People are living longer, and at Aegon we are excited by the opportunities this brings. We are here for everyone who wants to make the most of their time on our planet and leave it a little better than they found it. Aegon is an integrated, diversified, international financial services group. We are here to support every stage of a long, healthy life with guidance, financial advice, and propositions. With our solutions for investment, protection, and retirement, we give people the confidence to make the right choices for their future.

To succeed in our mission, we are looking for curious, ambitious, and empathic employees who dare to speak out and finish what they start. At Aegon, we are committed to fostering a diverse workforce and an inclusive culture. We are more than a Financial Institution – we are a people business, and we recognize that delivering excellent client outcomes comes from harnessing distinct perspectives. We value diversity in the full range of human uniqueness without limitation including race, gender, ability, language, culture, beliefs, age, origin, background, perspectives, and experiences.

Enthusiastic? Apply!

Are you enthusiastic about this vacancy and do you think that Aegon is a good fit for you? Then we invite you to apply. Do you have any questions first? Send an email to

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