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HR Support Officer

CS GROUPZH, nl

30+ dagen geleden

Functieomschrijving

Job Description

As part of the HR Support Services Division, you will have the following responsibilities :

Staff Administration Service and ESA Payroll :

o Preparation of employment contracts following successful application :

o Hiring support (i.e.. payroll insertion) of new staff;

o Contract and position (i.e.. in the organizational structure) administration during the entire employment period, e.g., contract extensions, reassignments to new positions, etc.;

o Ad-hoc (i.e.. request-based) and periodic (e.g., via questionnaires, reporting) verification of entitlements, in particular examining complex cases of entitlement to allowances (i.e.. those that are not handled automatedly by our IT systems);

o Making the necessary payroll inputs for salary and allowances, as well as calculating ad-hoc payments (e.g. untaken leave);

o Systematic monthly payroll verification to a level which satisfies the external auditors;

o Setting up and maintaining structured ex-ante and ex-post payroll verifications with a focus on the ESA-wide payroll operations;

o Assisting the Head of Service in interfacing the external service provider to which parts of the ESA payroll have been outsourced;

o Time and leave management.

Analytics, Efficiency and Digitalization :

o Using SAP SuccessFactors reporting module (mainly Report Stories / SAP Analytics Cloud and Canvas types) to generate real-time analyses for the Division’s management to support the efficient running of the operations;

o Producing detailed requirements for submission to the IT department as regards the further digitalisation of our processes using SAP SuccessFactors, and following up the ensuing (minor) IT projects;

o Contributing to the Division’s digitalization and efficiency strategy by conducting structured operational process feedback sessions with the whole team, and consequently elaborating concrete, actionable improvements.

Recruitment Support Service :

o Standardized communication with potential applicants ESA-wide, mainly by handling the mailbox;

o Preparation and publication of Job Requisitions using SAP SuccessFactors;

o Initial screening of applications according to formal criteria (e.g. gender, nationality, level of education);

o Arranging job interviews (mostly on-line) and their follow-up with the interview boards;

o Managing candidates via the SAP SuccessFactors candidate pipeline, covering all statuses from application to hired;

o Specific communication with candidates;

o Arranging pre-recruitment security checks for selected candidates;

o Triggering the services of third-party suppliers (e.g. relocation / housing provider);

o Basic (ie. HR-related) on-boarding of new hires.

Qualifications

Minimum Bachelor’s degree, ideally in the field of Business or Public Administration, Information Technology, Applied Economics, or a combination thereof;

Relevant recruitment / HR administration experience, preferably in an international environment;

Experience with SAP SuccessFactors or a comparable system;

Ability to work autonomously, but with a good team spirit;

Attention to detail, affinity with figures and swift follow-up of actions;

Excellent sense of discretion and confidentiality;

Good level of understanding and application of legal texts in the area of HR is an advantage;

Fluency in English is mandatory; knowledge of another European language is an advantage.