Deze vacature is niet beschikbaar in je land.

Executive Department Assistant

Grafton RecruitmentAmsterdam

20 dagen geleden

Vacaturetype

Quick Apply

Functieomschrijving

Vacature beschrijving

Our client is the world's leading digital entertainment service and they are currently looking for an Executive Department Assistant (hybrid 3 days on-site, 40 hours) in Amsterdam .

Offer

Temporary agency contract via Grafton with possible extension
Start : ASAP
Duratrion : 29 January 2026
Salary : € 4.160,- gross per month based on 40 hours; No travel allowance reimbursement!
Working for a dynamic, fast-paced international environment

The role

The Department Assistants will provide coverage for all Creative, Administrative, and Executive Assistants. The Department Assistant’s purpose is to quickly and efficiently provide quality administrative support for each respective department, enabling business leaders to continue doing their best work.

Our client is seeking a Department Assistant to provide interim administrative support for any of various teams when an assistant is out of the office, or on leave. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding, fast-moving position that requires someone who can build strong business rapport, exercise good judgment, display significant initiative, and excellent communication skills.

In this role you will, but are not limited to :

Heavy calendar management - including maintaining calendars for executives, scheduling internal and external meetings, and resolving meeting conflicts

Coordinating travel arrangements (domestic and international) and other administrative duties (i.e. processing travel and expense reports)

The ability to adapt and thrive in dynamic working environments, showcasing agility and flexibility when coverage assignments are assigned

Taking concise notes in meetings and strategically circulating information to the broader team

Engaging in heavy communication internally and externally

Creating presentations and documents using PowerPoint and Google docs

Assisting with team projects, events, and / or off-sites as needed.

Process expense reports, accurately document business-related expenses incurred by executives, and provide the necessary documentation for reimbursement and credit card reports.

Requirements

Around max. 2 years of experience in an assist role as an EA with exposure to supporting various different teams, thrive working in a fast-paced environment

Proficiency in Google Suite, Microsoft Word, and Excel is essential - this is not something you will learn as you go, this is key to successfully delivery from day one

Team-player who operates in a fast-paced team-oriented setting - no two days are the same, and being an interim support your team changes every assignment!

Ability to handle sensitive information, maintaining confidentiality and integrity at all times

Ability to be a self-starter and work autonomously - it will feel like you're starting a new role weekly, it’s exciting for some people and too much for others

Understanding of how to prioritize and respond accordingly and timely – the internal environment is change is constant, you need to have the ability to pivot, ask questions and determine what's a priority

Strong writing skills and the ability to multitask - You’ll be supporting directors and VPs, as well as engaging with external partners

Enquiries

Please do contact Marcella Henryati, Recruitment Consultant

M : 06-58811958

When interested please apply with your English resume and cover letter on our website : https : / / nl.grafton.com / nl

Bezoek voor meer gerelateerde vacatures https : / / nl.grafton.com / nl / job-search Deel deze vacature Solliciteer nu

Maak een vacature-alert aan voor deze zoekopdracht

Executive Assistant • Amsterdam