Office Manager | EQT Amsterdam
We're delighted to be partnering with our longstanding client, EQT, a leading global investment organisation, to find an experienced Office Manager for their Amsterdam office.
EQT has over 1,900 employees across 60+ offices worldwide. Their Amsterdam office is located in Oud Zuid in two charming classical houses close to the Concertgebouw, creating a distinctive and inspiring work environment. The office is home to around 30 professionals focused primarily on life sciences, alongside colleagues in private equity, real estate, and support functions.
The Role
Reporting to the Workplace Operations Associate Director, you will take ownership of the day-to-day running of the Amsterdam office, ensuring a seamless employee and visitor experience while managing facilities, vendors, budgets, compliance, and workplace initiatives.
Key Responsibilities
- Oversee the smooth day-to-day running of the Amsterdam office and act as the main contact for global teams.
- Manage the Receptionist and ensure an excellent visitor and employee experience.
- Lead facilities, vendors, maintenance, health & safety, security, and workplace services.
- Support travel management, corporate cards, and implementation of global travel policies.
- Manage supplier contracts, procurement, and local office policies.
- Coordinate onboarding and offboarding processes.
- Organise office events and support company culture.
- Assist with office moves, seating plans, and workplace projects.
- Manage the office budget and monitor spending.
- Support finance, payroll, and accounting processes.
- Review and approve workplace invoices.
- Drive sustainability initiatives and support reporting requirements.
- Ensure compliance with company policies, data protection, and local regulations.
- Oversee health & safety procedures, risk management, and mandatory training.
- Act as the local contact for emergency and crisis management.
Candidate Profile
- 5-7+ years' experience in Facilities/Office Management, ideally within private equity, financial services, consultancy, legal, or professional services environments.
- Fluent Dutch and English is essential.
- Based in or near Amsterdam.
- Strong organisational, communication, and stakeholder management skills.
- Experience managing vendors, budgets, facilities, and office operations.
- Proficient with Microsoft Office, Google Workspace, Zoom, Slack, and similar tools.
- Comfortable working primarily office-based.
What Makes Someone Successful
- Highly organised, proactive, and detail-oriented.
- Service-focused with a positive, hands-on attitude.
- Strong sense of ownership and accountability.
- Able to manage multiple priorities in a fast-paced environment.
- Collaborative, professional, and down-to-earth.
What Makes This Opportunity Unique
- The opportunity to work at the heart of a dynamic and highly successful private equity and venture capital firm.
- The chance to be part of an inspiring, collaborative team of professionals.
- Excellent learning and development opportunities.
- Exposure to an international business with colleagues and stakeholders from a wide range of cultures and backgrounds.
If you are a polished, proactive and service-driven Office Manager who thrives in a fast-paced environment, we would love to hear from you. Please contact Georgia May via Georgiam@josssearch.com for more information.