Office Coordinator

About BYD Benelux

At BYD Benelux, you will join a passionate team of both young and experienced professionals, driven by innovation and a deep understanding of the automotive landscape across the Netherlands, Belgium, and Luxembourg.

BYD Benelux team consists of BYD Nederland NSC, our National Sales Company for the Dutch market, and BYD BeLux NSC, covering Belgium and Luxembourg. As a fast-growing new entrant brand in the region, we embrace the challenges of building a strong local presence and are committed to long-term success by delivering high-quality BEV and PHEV products and services to our customers.

Our forward-thinking mindset, strong execution capability, and close collaboration with our valued partners form the foundation of our continued growth. We are agile, responsive to market developments, and continuously strive to set new benchmarks in quality, innovation, and customer experience. United by a shared vision of excellence, the BYD Benelux team is focused on creating a more sustainable, customer-centric future in the local automotive market.

About the role

As Office Coordinator at BYD Nederland, you will oversee office administration and daily operations for BYD Nederland NSC, while supporting the Country Manager Benelux in managing the fast-growing business and team.

This growth is reflected not only in business performance and team size, but also in our ambition to create a better working environment and a stronger sense of belonging for all team members.

The Office Coordinator will be responsible for the management, maintenance, and continuous improvement of office facilities, physical assets, and operational support processes. Key responsibilities include NSC fleet coordination, asset management, office administration, team well-being initiatives, and team-building event coordination.

You will also work closely with procurement, finance, HR, IT, and other internal stakeholders to support budget planning, policy implementation, asset utilization, and compliance with company and regulatory standards.

You will report directly to the Country Manager Benelux, with dotted line to the General Management Office (HQ).

Main responsibilities

· Team and NSC Coordination: Support the Country Manager Benelux in daily NSC operations, including coordination, administration, documentation, communication and hospitality with internal and external stakeholders.

· NSC Fleet management: Manage the daily operations of the NSC fleet, including press vehicles, key account demo vehicles, and employee vehicles. Ensure proper coordination, documentation, availability, maintenance, and usage tracking.

· Office and asset management: Maintain an accurate and up-to-date inventory of office assets, including furniture, office equipment, IT hardware, supplies, and other physical assets. Track the full asset lifecycle from acquisition to disposal, and plan for maintenance, upgrades, and timely replacement.

· Budget management: Support the development and management of budgets related to NSC assets, office operations, and team-building activities. Ensure cost efficiency, proper tracking, and compliance with internal policies.

· Policy implementation: Localize, implement, and monitor BYD Headquarters’ policies related to asset utilization, storage, maintenance, and disposal, ensuring alignment with local compliance requirements and business needs.

· Team facilitations: Support the planning and coordination of internal events, team-building activities, office initiatives, and employee well-being programs to enhance team engagement and workplace experience.

· Reporting and documentation: Maintain clear records of asset status, maintenance activities, fleet usage, budget utilization, and office-related projects. Prepare regular reports and insights to support senior management decision-making.

Requirements

· Bachelor’s degree or equivalent thinking level in Hospitality Management, Business Administration, Marketing Management, Facility Management, or a related field;

· 5 years of experience in office administration, facility management, event coordination, executive assistance, or a similar role.

· Strong organizational and project management skills, with the ability to manage multiple priorities in a fast-paced and multi-cultural environment.

· Excellent communication and interpersonal skills, with a hands-on and service-oriented mindset.

· Excellent spoken and written English is required. Dutch, French, or Chinese language skills would be considered a plus.

· Strong sense of responsibility, attention to detail, and ability to work independently.

· Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

Location: Hoofddorp, the Netherlands
Type of Employment: Full-time